14 administrative assistant jobs found

Description: Administrative Assistant to the Aircraft Maintenance Senior Manager for F-35 Flight Test at Nas Pax River. Duties consist of, but are not limited to: screening callers, arranging meetings, managing office mail/e-mail/facsimiles and other correspondence and ensure all correspondence is accurate, complete and properly handled. In addition, maintain calendars, make travel arrangements, expense reports, submitting catering requests, order office supplies and maintain office equipment. Coordinate and prepare gate passes, badges. Facilitate onboarding and offboarding transitional arrangements for new and departing employees. Make all arrangements for on and off-site meetings, teleconferences and conferences, chart/agenda reproduction. Assist with Directorate Communication and Recognition Programs. Provide back up support for other administrative assistants within other departments. Compile PowerPoint sets. Maintain internal and external areas of a SharePoint or other...

Description: You will be the Senior Administrative Assistant for the Production Operations team. Our team is responsible for supporting three Production Operations Directors and ensuring smooth operation of production activities. What You Will Be Doing We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations. As the Senior Administrative Assistant, you will be responsible for: • Manage calendars and coordinate meetings in Outlook • Make travel arrangements and submit expense reports in Concur • Prepare and edit...

Description: The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact. What is the mission? Ignite matures and transitions capabilities focused on our Space Enterprise internal and external customer needs. This position will contribute to the success of an applied research & development team within the LM Space Ignite, Advanced Capabilities Electro-optics & Security (ACES) directorate. The ACES team conducts applied research and rapid prototyping of systems & subsystems in relevant or operational environments, develops first-of-kind optical systems, and supports national defense. This role will support the creation of discriminating and disruptive technologies, and performance of first-of-kind demonstrations in support of critical national needs. Specific job duties include performing a variety of administrative, office management, protocol, and site-wide...

Description: You will be the Administrative Assistant Sr for the MFC Central and Functional Finance team. Our team is responsible for providing exceptional administrative support to drive business success. What You Will Be Doing As a Senior Administrative Assistant you will support the Directors in managing their activities, maintaining confidentiality, and providing a professional and welcoming presence. Your responsibilities will include, but are not limited to: Screen incoming calls and visitors, and manage calendars. Arrange travel, prepare travel requests, and obtain approvals. Process visitor requests, generate business documents, and distribute documentation. Organize meetings, including regularly scheduled business meetings and large staff meetings. Contribute to a highly motivated and functioning F&BO leadership team. Why Join Us The ideal candidate is a collaborative, detail‑oriented professional who thrives in a fast‑paced...

Description: Provides administrative assistant support to the Lockheed Martin (LM) Government Affairs (LMGA) Air Force & F-35 Mission Area, Acquisition Excellence Pillar, primarily out of the Fairborn, OH office, but also in remote support of geographically-separated offices outside Eglin AFB, FL and Hanscom AFB, MA. Performs a variety of secretarial and administrative duties for assigned Leader and team members, to include: • Communicating with LM personnel across the company, their non-LM customers, and members of the local communities via phone and personal computer • Maintaining proficiency in Concur’s travel planning software tools, assisting travelers, as needed • Making Travel Card purchases and filing associated expense reports, for self, and assisting others with their expense reports in Concur system • Making Purchasing Card (P-Card) purchases, and conducting monthly reconciliation of P-Card statements from US Bank website • Orchestrating Lockheed-Martin (LM)-hosted...

Description: The coolest jobs on this planet… or any other… are with Lockheed Martin Space. As we enter a new era of Strategic Weapon Systems, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing men and women are on a mission to make a difference in the world and every single day we use our unique skills and experiences to create, design and build solutions to some of the world's hardest engineering problems. Do you want to be part of a culture that inspires employees to think big, perform with excellence and build incredible products? We provide the resources, inspiration and focus - if you have the passion and courage to dream big, then we want to build a better tomorrow with you. Join our Strategic and Missile Defense team. We are seeking an Administrative Assistant in Silverdale, Washington . In this dynamic role you will perform a variety of administrative functions for management and department personnel such as: • Produce reports, presentations,...

Description: The successful candidate provides high‑level administrative support to multiple directors and senior managers within the Next Generation Interceptor (NGI) program at the Denver site. The role ensures seamless daily operations for a team of ~300 personnel, managing calendars, travel, events, supplies, and virtual meetings while maintaining the professionalism and efficiency expected of Lockheed Martin’s corporate environment. Basic Qualifications: 3yrs of related job experience Experience organizing company events for >50 people Experience managing an office supply budget Desired Skills: Experience supporting multiple executives Experience in Microsoft tools including calendar management for multiple team members Experience with travel planning and expense submittal use of the Concur tool preferred Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration. Clearance Level: Secret Other...

Description: This position supports the Vice President, F-35 Deputy GM. The successful candidate will perform a variety of administrative duties in support of the F-35 executive team. This position will require performance of the following tasks: • Manages various office functions • Manages complex executive calendars and actively resolves meeting conflicts • Makes executive travel arrangements • Assists with presentation development and metrics collection • Supports digital transformation initiatives and other duties as assigned • Generates and submits timely executive expense reports • As a delegate, reviews expense reports submitted to the F-35 Deputy GM by their direct reports in a timely fashion • Screens and directs callers to the proper point of contact • Manages flow and filing of sensitive and proprietary information • Arranges meetings and conferences • Receives, refers, or answers mail, to include review and properly re-directing e-mail with appropriate follow-up...

Description: Join an industry leader in the Aerospace and Defense industry’s fast moving Corporate Tax team as the right hand support to the Director of Tax Administration and two Directors of Tax Planning. We are looking for a highly organized, proactive professional who thrives in a dynamic environment and delivers impeccable service to senior leadership, internal partners, and external stakeholders. In this role you’ll manage complex calendars, coordinate travel, craft polished communications and presentations, and streamline day to day operations ensuring the tax organization runs smoothly and efficiently. If you excel at multitasking, possess a knack for anticipating needs, and are ready to contribute to a high impact, mission critical function, we want to hear from you. Key Responsibilities: • Own and optimize the Director of Tax Administration’s Outlook calendar/schedule, de conflict, and prioritize meetings based on program and business needs. • Arrange complex domestic...

Description: We do Space at Lockheed Martin. We have an opportunity for a Logistics Coordinator at our Denver, CO location. This role will be responsible for coordination of our apprenticeship program including onboarding, training setup, information sessions, graduations, and all other administrative duties of the program. The successful candidate will have excellent communication skills as well as guiding employees in educational opportunities. Travel of up to 15% is required in this position. Come and join our great team! Basic Qualifications: - Experience with administrative skills including coordination and logistics planning - Excellent communications skills - Public speaking experience - Excellent Microsoft Office experience Desired Skills: - Experience with vocational/educational institutions - Experience with Learning Management Systems - Experience as an administrative assistant Clearance Level: None Other Important Information You Should Know Expression of...

Description: This position will support the Risk Management department and three Treasury directors and occasionally back up for Vice President, Treasurer and other finance leaders as requested. The ideal candidate will demonstrate a self-directed work style to complete tasks with minimal supervision, as well as the ability to creatively solve problems, think independently, and present a professional image. Absolute discretion with sensitive materials is also a primary responsibility. In addition, the ideal candidate will be required to have extensive and recent experience providing efficient administrative assistant support to executives and supporting staff in a moderate-paced environment. This position requires effective customer service skills and the ability to react and shift priorities quickly. Responsibilities to include: * Maintenance and organization of various department files, including setup, scanning, posting to share drives, filing, and long-term storage *...

Description: WHAT WE’RE DOING At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity – and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background! THE WORK We are seeking a dedicated Administrative Assistant to support the Rotary Mission Systems (RMS) Finance & Business Operations organization. This position will support the RMS Controller Vice President & the Controller leadership team. As the Administrative Assistant, you will: - Provide general correspondence, schedule meetings, make travel arrangements and complete expense reports, answer stakeholder inquiries, help manage the business rhythm and perform other duties, as assigned. - Proactively manage executive calendars, collaborating with other admins and prioritizing & managing scheduling conflicts. - Anticipate...

Description: What We’re Doing: Lockheed Martin’s, Rotary & Mission Systems (LM RMS), Program Security and Compliance invite you to step up to one of today’s most rewarding challenges: the protection of exquisite government capabilities leading to warfighter supremacy against our peer and near peer adversaries. The Work: This position is located in Hanover, MD. As a Assistant Facility Security Officer (AFSO) Contractor Special Security Officer (CSSO) at Lockheed Martin, you’ll safeguard the Sensitive Compartmented Information and warfighting capabilities our citizens and the world depend upon to protect U.S. and global interests. Here, you’ll work alongside other security experts, government civilians and military members to support their military operational objectives by providing them with a safe and secure operating environment. In this fast-paced, real-world environment, you’ll draw on all your experience and education as well as the resources of Lockheed Martin to...

Description: Lockheed Martin applies purposeful innovation to keep people safe and tackle the world’s most complex challenges. We are seeking a highly motivated high school student to join our production and development teams. The selected candidate will work in a dynamic environment, providing data entry support, developing analysis tools, and/or creating simple web based data browsers. Strong database entry skills, attention to detail, effective communication, and organizational abilities are essential. Exposure to AI enabled tools and the opportunity to train and develop with them is desired. The intern will contribute directly to mission critical efforts that defend our nation Basic Qualifications: • Currently enrolled in high school (16 years old or older) • Strong academic record • Proven experience with database entry and spreadsheet applications (Excel, Google Sheets). • Excellent attention to detail and ability to spot data inconsistencies. • Strong written and verbal...