17 administrative assistant jobs found

Description: WHAT WE’RE DOING At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity – and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background! THE WORK We are seeking a dedicated Administrative Assistant to support the Rotary Mission Systems (RMS) Finance & Business Operations organization. This position will support the RMS Controller Vice President & the Controller leadership team. As the Administrative Assistant, you will: - Provide general correspondence, schedule meetings, make travel arrangements and complete expense reports, answer stakeholder inquiries, help manage the business rhythm and perform other duties, as assigned. - Proactively manage executive calendars, collaborating with other admins and prioritizing & managing scheduling conflicts. - Anticipate needs...

Description: You will be the Senior Administrative Assistant for Lockheed Martin Missiles and Fire Control's (MFC) Rotary Wing Systems Leadership Team in Orlando. What You Will Be Doing We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to the RWS leadership team. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our RWS Program. As the Senior Administrative Assistant, you will be responsible for: • Manage calendars and coordinate meetings in Outlook • Make travel arrangements and submit expense reports in Concur • Prepare and edit documents, reports, and presentations as needed • Assist with event planning, including...

Description: Responsibilities include: •Administrative support for Senior Manager in the Joint Affordability War Room (AWR). The AWR is a collaborative workspace where F-35 Joint Program Office, Pratt & Whitney and Lockheed Martin work together. This role is responsible for coordinating the standard activities that are derived from the AWR and interfacing with internal and external personnel from varying companies, US Services at many levels. •Manage dynamic multi-disciplinary schedule via Microsoft Outlook with rapid notification of schedule changes. The schedule includes office activities, conference rooms and visitation schedules. •Anticipate and coordinate with Program Manager regularly for near term and long term staff actions. •Support front office and staff meeting agenda coordination. Will attend and take minutes and create action items as required. •As needed, arrange domestic and international travel and Prepare expense travel reports. •Manage multiple audiovisual...

Description: You will be the Administrative Assistant Specialist for the Vice President of Hypersonic and Strike Systems (HSS) and Vice President of the Joint Air-to-Surface Stand-off Missile (JASSM) responsible for delivering seamless executive support and ensuring optimal JASSM program operations. What You Will Be Doing As the Administrative Assistant Specialist, you will be responsible for providing administrative support to the HSS VP, JASSM VP, and JASSM senior staff. You will play a vital role in ensuring the smooth operation of our office by performing a wide range of administrative duties and office management tasks. • Provide administrative support to senior leaders and staff, exercising discretion and sound judgement in handling confidential and sensitive information • Coordinate travel arrangement, reconcile expense reports, and ensure compliance with company policies and procedures • Manage complex calendars, coordinate meetings and appointments, and organize VIP...

Description: You will be the Senior Administrative Assistant for the Production Operations team. Our team is responsible for supporting three Production Operations Directors and ensuring smooth operation of production activities. What You Will Be Doing We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations. As the Senior Administrative Assistant, you will be responsible for: • Manage calendars and coordinate meetings in Outlook • Make travel arrangements and submit expense reports in Concur • Prepare and edit...

Description: The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact. What is the mission? Ignite matures and transitions capabilities focused on our Space Enterprise internal and external customer needs. This position will contribute to the success of an applied research & development team within the LM Space Ignite, Advanced Capabilities Electro-optics & Security (ACES) directorate. The ACES team conducts applied research and rapid prototyping of systems & subsystems in relevant or operational environments, develops first-of-kind optical systems, and supports national defense. This role will support the creation of discriminating and disruptive technologies, and performance of first-of-kind demonstrations in support of critical national needs. Specific job duties include performing a variety of administrative, office management, protocol, and site-wide...

Position Summary Odyssey Systems is currently seeking an Administrative Assistant to provide general administrative support to the United States Air Force, Air Combat Command (ACC), Directorate of Cyberspace and Information Dominance (A6), and Acquisition Management & Integration Center (AMIC) at Langley AFB.   This is a full-time onsite position located at Langley AFB. Responsibilities Duties include, but not limited to:  Coordinate, communicate, and assist in tasking across different internal and external Air Force units, specifically across ACC Monitor office inventories Manage and monitor NIPR and SIPR organizational mailboxes Incorporate multiple taskings, projects, and scheduling requirements while providing feedback, recommendations, scheduling, and de-confliction support as prioritized by government personnel Schedule appointments and maintain event calendars Arrange, schedule, and monitor...

Description: This position supports the Director to the Signature Management & Survivability team. The successful candidate will perform a variety of administrative duties in support of the SM&S team. This position will require performance of the following tasks: • Periodic support of other Directors including meeting planning, expense reports and staff meetings • Manages various office functions • Manages complex executive calendars and actively resolves meeting conflicts • Makes executive travel arrangements • Assists with presentation development and metrics collection • Supports digital transformation initiatives and other duties as assigned • Generates and submits timely executive expense reports • As a delegate, reviews expense reports submitted to the F-35 Deputy GM by their direct reports in a timely fashion • Screens and directs callers to the proper point of contact • Manages flow and filing of sensitive and proprietary information • Arranges meetings and...

Description: The successful candidate provides high‑level administrative support to multiple directors and senior managers within the Next Generation Interceptor (NGI) program at the Denver site. The role ensures seamless daily operations for a team of ~300 personnel, managing calendars, travel, events, supplies, and virtual meetings while maintaining the professionalism and efficiency expected of Lockheed Martin’s corporate environment. Basic Qualifications: 3yrs of related job experience Experience organizing company events for >50 people Experience managing an office supply budget Desired Skills: Experience supporting multiple executives Experience in Microsoft tools including calendar management for multiple team members Experience with travel planning and expense submittal use of the Concur tool preferred Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration. Clearance Level: Secret Other...

Description: The Corporate Strategy team seeks an experienced Executive Administrative Assistant to support the Vice President of Corporate Strategy and Corporate Strategy Directors. The selected candidate for this role will successfully execute the job duties described below: • Manage complex calendar engagements with an understanding of which activities are most important for the appropriate allocation of the VP’s time • Prepare and reconcile expense reports and coordinate arrangements and travel plans for domestic and international travel • Handle professionally with the highest level of confidentiality sensitive information • Work independently, exercise considerable discretion, tact and independent judgment and be forward thinking in managing activities for the Vice President • Help plan and execute customer visits and meetings, company events, conferences, and meetings, ensuring all logistics are well coordinated • Manage logistics and protocol elements associated with...

Description: This Executive Assistant position will report to and support both the Vice President of Corporate Communications & Brand and Vice President of Corporate Affairs & International Communications. The position requires an individual that is a team player, has excellent interpersonal skills, communication skills, professionalism, and proven ability to manage multiple tasks and prioritization skills. The position requires extensive administrative assistant experience supporting executive level employees and the selected candidate will interface with company executives and external contacts. Position requires working on site / in person in Bethesda, MD, with periodic travel required to Crystal City, VA. Responsibilities include: • Maintains calendars to ensure efficiency and maximum use of leader's time, arranges meetings, makes travel arrangements and interfaces with internal and external customers. • Works effectively with internal and external staff assistants to...

Overview LMI seeks an Executive Assistant to support U.S. Customs and Border Protection (CBP) programs in the National Capital Region. Join our team of collaborative self-starters focused on delivering practical and efficient solutions to help our client keep U.S. borders safe and facilitate travel and trade.   LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.   This position will require 5 days per week on client site in Washington, DC.    Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy...

Description: The Space industry is rapidly changing. Lockheed Martin The Space industry is rapidly changing. Lockheed Martin Space remains focused on shaping the space technologies of tomorrow by taking bold actions today! The Space business area Human Resources team is seeking an Executive Assistant professional who plans, organizes, manages office responsibilities and supports executive level leaders. The Executive Assistant will partner with various stakeholders to support Space’s HR goals and objectives. If you are an executive office manager, this is the right opportunity for you! The full-time Executive Assistant will partner the Lucent HR office responsibilities and provide a full range of moderate to complex administrative work assignments reporting directly to the Director of Total Rewards with dotted line responsibility to the other assigned HR Directors. Responsibilities include: - Provides overall administrative support to approximately 3 - 4 assigned HR...

Position Summary Odyssey Systems has an exciting opportunity for a Security Assistant supporting the C3C / Kessel Run (KR) Division within the United States Air Force Command, Control, Communications, and Battle Management (C3BM) Directorate. Responsibilities Duties include, but not limited to:  Provide security support for collateral programs and, when required, Sensitive Compartmented Information (SCI) programs. Support the management and operation of secure facilities, secure spaces, and classified meeting environments. Assist with Physical Security (PHYSEC) and Information Security (INFOSEC) activities, ensuring compliance with applicable DoD and Air Force security requirements. Prepare, process, receive, distribute, and maintain accountability of classified mail, packages, and associated records. Process and review Visitor Access Requests (VARs), visit certifications, and access eligibility documentation....

Position Summary Odyssey Systems has an exciting opportunity for a Security Assistant providing support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG).   The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities.   This is a full-time position located at Hanscom Air Force Base in Bedford, Massachusetts. Responsibilities Duties includ e, but not limited to:    • Provide technical security advice and support for collateral programs and, when required, SCI programs. • Maintain strong...

Position Summary Odyssey Systems has an exciting opportunity for a Security Assistant providing support to the Air Force Life Cycle Management Center (AFLCMC/C3M), Mission Planning Division.   The Mission Planning Division (AFLCMC/C3M) leads the development, modernization, and sustainment of enterprise Mission Planning Systems (MPS) supporting all U.S. Air Force aviation platforms. The Division delivers modular, integrated mission planning capabilities that connect operational tasking and intelligence data with aircraft avionics and aircrew mission requirements. By enabling aircrews to electronically receive and process tasking orders, intelligence inputs, target coordinates, and mission‑critical flight and weapons data, MPS enhances combat effectiveness, increases sortie generation rates, and improves aircrew readiness and survivability across the Combat Air Forces (CAF) and Mobility Air Forces (MAF).   In parallel with sustaining current mission...

Description: Lockheed Martin’s Security Operations Center (LMSOC) is seeking a Security Assistant Specialist to support our consolidated personnel security clearance program. The incumbent will provide advanced security services for domestic and international operations, supporting both internal security professionals and external government agencies. This role requires knowledge of personnel security processes, and a strong ability to navigate complex environment. The selected candidate must exercise independent judgment and decision making and be able to work with minimal supervisory oversight. Day to day tasks may include: - Defense Information System for Security (DISS) administration - Security Information Management System (SIMS) administration - Security Central system administration - Analyzing clearance data to determine appropriate actions - Researching and resolving escalated clearance tickets - Providing efficient customer service to applicants, employees, security...