28 administrative assistant jobs found

Description: You will be the Administrative Assistant Sr for the MFC Central and Functional Finance team. Our team is responsible for providing exceptional administrative support to drive business success. What You Will Be Doing As a Senior Administrative Assistant you will support the Directors in managing their activities, maintaining confidentiality, and providing a professional and welcoming presence. Your responsibilities will include, but are not limited to: Screen incoming calls and visitors, and manage calendars. Arrange travel, prepare travel requests, and obtain approvals. Process visitor requests, generate business documents, and distribute documentation. Organize meetings, including regularly scheduled business meetings and large staff meetings. Contribute to a highly motivated and functioning F&BO leadership team. Why Join Us The ideal candidate is a collaborative, detail‑oriented professional who thrives in a fast‑paced...

Description: Protecting what matters most is the mission that matters most. Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more— we can innovate, invest, inspire and integrate our capabilities to transform the future. At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We’re erasing boundaries and forming partnerships across industries and around the world. We’re advancing spacecraft and the workforce to fuel the next generation. And we’re reimagining how space can connect us, ensuring security and prosperity. Join us in shaping a new era in space and find a career that's built for you. Lockheed Martin Space seeks...

Position: Administrative Assistant - Warehouse Job Description: Arrow Electronics is a global provider of products, services, and solutions to industrial and commercial users of electronic components and enterprise computing solutions. Arrow Electronics guides innovation forward for over 220,000 leading technology manufacturers and service providers. With 2023 sales of $33 billion, Arrow develops technology solutions that improve business and daily life. The company maintains 228 locations worldwide with over 90 locations served. A Fortune 154 company with 22,000 employees worldwide, Arrow brings technology solutions to a breadth of markets, including telecommunications, information systems, transportation, medical, industrial, and consumer electronics. Arrow provides specialized services and expertise across the entire product lifecycle. Arrow does this by connecting customers to the right technology at the right place, time, and price. Arrow provides extraordinary value...

Description: You will be the Administrative Assistant for the Technical Training team. Our team is responsible for providing comprehensive administrative support that enables seamless training operations. What You Will Be Doing As the Administrative Assistant you will be responsible for delivering reliable office services that keep the Technical Training team focused on mission‑critical tasks. Your responsibilities will include, but are not limited to: Maintain organized alphabetical, numerical, and subject files and ensure they are up‑to‑date. Schedule and coordinate meetings, conferences, and training sessions. Prepare, proofread, and distribute reports, correspondence, and memorandums using standard desktop software. Field inquiries about office procedures, policies, and procedures, directing complex questions to senior staff as needed. Why Join Us The ideal candidate is detail‑oriented, proactive, and comfortable making routine decisions...

Description: Act as administrative assistant for two directors in Air Vehicle Engineering. Position responsibility includes arranging travel including international and preparing the associated expense reports, ensuring compliance with hospitality requirements of the Foreign Corrupt Practices Act, managing directors' calendars, and collaborating effectively with the Engineering and Technology administrative staff to ensure the effective operations of the entire team. Basic Qualifications: - Experience providing administrative assistant support to executive level clients - Experience in Microsoft Office applications, including PowerPoint, Excel, Word, SharePoint and Teams - use of formulas, tables, charts, pivot tables, import/export data, creating new presentations and editing existing ones, teams channels, file sharing, etc. - Must have previous experience with travel booking software (Concur preferred), coordinating complex travel arrangements and reconciling expense...

Description: Provides administrative assistant support to the Lockheed Martin (LM) Government Affairs (LMGA) Air Force & F-35 Mission Area, Acquisition Excellence Pillar, primarily out of the Fairborn, OH office, but also in remote support of geographically-separated offices outside Eglin AFB, FL and Hanscom AFB, MA. Performs a variety of secretarial and administrative duties for assigned Leader and team members, to include: • Communicating with LM personnel across the company, their non-LM customers, and members of the local communities via phone and personal computer • Maintaining proficiency in Concur’s travel planning software tools, assisting travelers, as needed • Making Travel Card purchases and filing associated expense reports, for self, and assisting others with their expense reports in Concur system • Making Purchasing Card (P-Card) purchases, and conducting monthly reconciliation of P-Card statements from US Bank website • Orchestrating Lockheed-Martin (LM)-hosted...

Description: The coolest jobs on this planet… or any other… are with Lockheed Martin Space. As we enter a new era of Strategic Weapon Systems, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing men and women are on a mission to make a difference in the world and every single day we use our unique skills and experiences to create, design and build solutions to some of the world's hardest engineering problems. Do you want to be part of a culture that inspires employees to think big, perform with excellence and build incredible products? We provide the resources, inspiration and focus - if you have the passion and courage to dream big, then we want to build a better tomorrow with you. Join our Strategic and Missile Defense team. We are seeking an Administrative Assistant in Silverdale, Washington . In this dynamic role you will perform a variety of administrative functions for management and department personnel such as: • Produce reports, presentations,...

Description: What does this role look like? Lockheed Martin Space is seeking an Executive Assistant to join our team supporting multiple Directors in the Enterprise Process & Improvement (EP&I) organization. This position will provide administrative support to multiple Directors as well as their management teams. The ideal candidate must be a self-starter that is a team player, have proven ability to multitask and drive closure in a fast paced environment with rapidly changing priorities and short deadlines that align to company initiatives. This position will perform diverse administrative duties, which by nature of the position involves high-level contacts with other Lockheed Martin executives, external suppliers, and Government customers. You will be exposed to sensitive information necessitating considerable use of discretion, judgment, tact, and diplomacy. Since assignments will change on a frequent basis, the successful candidate must be able to utilize...

Description SAIC is seeking an energetic and welcoming Receptionist to support our Surface, Subsurface, and Aviation (S2A) team within the Army Navy Business Group. In this role, you will be the first point of contact for visitors and staff, helping create a positive and professional experience for everyone who walks through our doors. You'll play a key part in keeping our office running smoothly by managing front-desk operations in a fast-paced, multi-disciplinary environment. This program supports transformative advancements in electronic warfare for a variety of government customers, and you'll be an important part of ensuring the team stays organized, connected, and mission-focused. This is an onsite role in California; MD. Must be local to area. Job Duties: Provide general administrative, clerical, and secretarial support Technical support for Audio/ Video Conference rooms Perform both routine and non routine tasks, including special projects Schedule and arrange...

Description: Candidate will perform typical administrative duties for three executives. This will include (not limited to): managing and coordinating calendars, coordinating meeting request, purchasing and managing office and work supplies, assisting in offsite meeting coordination, filing expense reports, as well as coordinating celebration and holiday lunches. Basic Qualifications: - Experience providing Administrative support. - Proficiency with MS Office Suite (Outlook, PowerPoint, Excel, Word) - Experience providing event support, managing email, scheduling, calendars, and meeting coordination. Desired Skills: SAP system knowledge. Excellent interpersonal skills. Team player who is always looking for ways to make the team more efficient. Ability to professionally interface with all levels of Personnel, internally and externally. Motivated and dependable with proactive organizational skills in order to support multiple directors and Sr. Managers. Able to maintain...

Description: Join an industry leader in the Aerospace and Defense industry’s fast moving Corporate Tax team as the right hand support to the Director of Tax Administration and two Directors of Tax Planning. We are looking for a highly organized, proactive professional who thrives in a dynamic environment and delivers impeccable service to senior leadership, internal partners, and external stakeholders. In this role you’ll manage complex calendars, coordinate travel, craft polished communications and presentations, and streamline day to day operations ensuring the tax organization runs smoothly and efficiently. If you excel at multitasking, possess a knack for anticipating needs, and are ready to contribute to a high impact, mission critical function, we want to hear from you. Key Responsibilities: • Own and optimize the Director of Tax Administration’s Outlook calendar/schedule, de conflict, and prioritize meetings based on program and business needs. • Arrange complex domestic...

Description: WHAT WE’RE DOING At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity – and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background! THE WORK We are seeking a dedicated Administrative Assistant to support the Rotary Mission Systems (RMS) Finance & Business Operations organization. This position will support the RMS Controller Vice President & the Controller leadership team. As the Administrative Assistant, you will: - Provide general correspondence, schedule meetings, make travel arrangements and complete expense reports, answer stakeholder inquiries, help manage the business rhythm and perform other duties, as assigned. - Proactively manage executive calendars, collaborating with other admins and prioritizing & managing scheduling conflicts. - Anticipate...

Overview LMI seeks a Business Process Analyst (Executive Administrative Assistant) to support our federal customer in Alexandria, Virginia.   LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value. Responsibilities Perform...

Overview LMI seeks a Business Process Analyst (Executive Administrative Assistant) to support our federal customer in Alexandria, Virginia.   LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value. Responsibilities Perform...

Description SAIC is seeking incumbents and external talent to join the Radar Engineering and Obsolescence Team in the areas of Design, Development, Engineering, Technical, Programmatic, and Configuration Support Services. The work is to be performed at the customer sites in the NSWC Crane and other CONUS and OCONUS locations. Radar Engineering and Obsolescence will deliver exceptional procurement, design, development, engineering, technical, programmatic, and configuration support services for Radar, Radio Frequency (RF), and Microwave (MW) systems across Surface, Air, and Maritime domains. We are committed to supporting the transformation and modernization of these critical systems while ensuring seamless operations for both United States Military Services and Foreign Military Sales (FMS) customers in Contiguous United States (CONUS) and Outside the Continental United States (OCONUS) locations. Key systems under our purview include, but are not limited to, Radar...

Everforth ECS is seeking a Front Office SETA Lead - BTO to work in our Arlington, VA (hybrid work schedule) office. Please Note: This position is contingent upon contract award. ECS seeks a Science, Engineering, and Technical Advisory (SETA) candidate to provide support to the leadership within DARPA's Biological Technologies Office (BTO) . The successful candidate will serve as a functional lead for all Front Office SETAs under this contract. The Front Office SETA will also provide technical and/or programmatic assistance to the Office Director (OD), Deputy Director (ODD), and/or Assistant Director for Program Management (ADPM). The role involves coordinating office-wide strategic and/or administrative initiatives to ensure alignment with DARPA BTO's core mission of developing breakthrough technologies for the Department of War (DOW). Essential responsibilities may include: Strategic Planning: Assist leadership in the development and update of the annual BTO...

Position Summary Odyssey Systems has an exciting opportunity for a Security Assistant providing support to the Air Force Life Cycle Management Center (AFLCMC/C3M), Mission Planning Division.   The Mission Planning Division (AFLCMC/C3M) leads the development, modernization, and sustainment of enterprise Mission Planning Systems (MPS) supporting all U.S. Air Force aviation platforms. The Division delivers modular, integrated mission planning capabilities that connect operational tasking and intelligence data with aircraft avionics and aircrew mission requirements. By enabling aircrews to electronically receive and process tasking orders, intelligence inputs, target coordinates, and mission‑critical flight and weapons data, MPS enhances combat effectiveness, increases sortie generation rates, and improves aircrew readiness and survivability across the Combat Air Forces (CAF) and Mobility Air Forces (MAF).   In parallel with sustaining current mission...

Overview LMI seeks an Executive Assistant to support U.S. Customs and Border Protection (CBP) programs in the National Capital Region. Join our team of collaborative self-starters focused on delivering practical and efficient solutions to help our client keep U.S. borders safe and facilitate travel and trade.   LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.   This position will require 5 days per week on client site in Washington, DC.    Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy...

Position Summary Odyssey Systems has an exciting opportunity for a Security Assistant providing support to the Command, Control, Communications, and Battle Management Division (C3BM).   Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.   The Security Manager will provide support to perform administrative security functions under the direction of the activity security manager without...

Description: What We’re Doing: Lockheed Martin’s, Rotary & Mission Systems (LM RMS), Program Security and Compliance invite you to step up to one of today’s most rewarding challenges: the protection of exquisite government capabilities leading to warfighter supremacy against our peer and near peer adversaries. The Work: This position is located in Hanover, MD. As a Assistant Facility Security Officer (AFSO) Contractor Special Security Officer (CSSO) at Lockheed Martin, you’ll safeguard the Sensitive Compartmented Information and warfighting capabilities our citizens and the world depend upon to protect U.S. and global interests. Here, you’ll work alongside other security experts, government civilians and military members to support their military operational objectives by providing them with a safe and secure operating environment. In this fast-paced, real-world environment, you’ll draw on all your experience and education as well as the resources of Lockheed Martin to...